You mustreach out to usif you would like to use one of these third-party platforms. We may already have an account on the platform, in which case we will help you get things set up. It will also speed up the process of getting the funds into your budget.
Since you are part of Open Collective Foundation, funds will need to go directly to us, and then we’ll make sure they go into your Collective’s budget.
Since moving funds from these sites into your balance is a manual process, and due to external platforms’ own unique disbursement processes, the funds will not reach you as quickly as those raised through Open Collective. There will likely be delays.
Unless otherwise specified, we will batch donations arriving from 3rd-party platforms and disburse to your Collective 1x/month.
Note: Benevity operates on a monthly disbursement model. All funds designated to your organization in a month are aggregated and issued in one payment at the end of the following month.
For example, all donations designated to your organization in November will be disbursed around the last week of December.
Also, the reporting tools from Benevity are fairly limited (cannot view donor details/dates).
We will set up your Benevity profile using the information & logo you use on your OC page. If there is alternative/additional information you would like to present, please be sure to specify and we will be sure to include it.
The following are not set up to work specifically with fiscally hosted projects and do not report where donated funds are meant to be allocated to. This means there will be delays in the funds arriving to your account, and you must inform us whenever these are used.
If you wish to have the raised funds from the below platforms allocated to your fund, you mustinform usabout the incoming funds (please include links + screenshots). Unclaimed funds will be directed to OCF's operating costs.
Use this link to setup a Facebook Fundraiser with Open Collective Foundation as the recipient
Contact us when you start a new fundraiser so that we can get the raised funds correctly allocated to your account
Due to Facebook's disbursement schedule, there could be a ~1 month delay in disbursement of raised funds to your Collective after the Facebook fundraiser has ended. Funds arrive from Facebook in batches, so it is unlikely OCF received your fundraising campaign's money all at once.
Also, let us know if you are interested in a platform not listed above and we will see if we can make it work. If you are requesting an integration with a 3rd party tool, please consider the following:
Not all apps/tools are suitable for fiscal sponsorship arrangements (e.g. they don't allow multiple groups to use the same EIN, they have limited reporting tools that don't indicate to us where funds should be allocated)
The tool must have a good option for monitoring the contributions (e.g. a dashboard for OCF to review contributions; detailed monthly reports),
in some cases, the collective can forward the reports to OCF on a regular basis
The tool batches raised funds and make transfers on a periodic basis (e.g. once a month); not with funds arriving 1-at-a-time
payments must be sent as bank transfers only (and only as per the monthly contribution amount).
Re: donation-matching tools: mandatory fields where any donations matches include the information about which Collective they support,
The Collective must understand that there will be delays in getting these funds into their Open Collective account due to the manual processing, etc.
Please email us if you are expecting a payment from the third party service so we can look out for it and credit your account in timely fashion.
External PayPal Accounts
Since Collectives can receive and spend funds via PayPal from within the Open Collective platform, you should not set up an external PayPal account for receiving or spending funds. Please review our Outside Accounts Policy for more details.
Unfortunately, OCF cannot direct funds received from Amazon Smile to specific hosted Collectives. Collectives should not use Amazon Smile to raise money for their work.
Venmo and Cash App
Unfortunately, Venmo, Cash App, and other similar services we are aware of do not currently allow nonprofit accounts. Therefore, your Collective cannot send (or receive) funds from these sources directly through Open Collective.
In the situation where bank transfer and PayPal are not viable transfer methods, an individual on your team can send funds to the intended recipient via one of these services and then submit for reimbursement.
In the Reimbursement, make sure to include:
the name of the indirect recipient of the funds and
what they are using those funds for,
if available, the receipt(s) for their activities,
as well as the receipt from the service (e.g. Venmo) that you used to transfer them the funds.